Family Volunteer Requirements
Our season’s success depends on parental support. To complete your registration, you must agree to the following work requirements:
- Standard Commitment: Each family is required to volunteer for 3 shifts (includes home meets, away meets, and SSA Championships).
- 6 & Under Families: If your family only has swimmers in the “6 and under” category, your requirement is reduced to 1 shift.
- Dive Team Families: Requirement includes 1 meet/session, plus at least 1 session at SSA Championships if your child is competing. This is in addition to Swim meet requirements.
- Non-Competitive Swimmers: If your athlete does not plan to participate in meets, please contact the Swim Coordinator directly to arrange an alternative volunteer plan.
Missed Shift Policy: A fee of $50 per one unfulfilled shift, $100 for two unfulfilled shifts, $150 for three unfulfilled shifts will be charged. This balance must be paid by the end of the season. If you fail to pay or if you miss three shifts, your will have one year ban from the swim & dive teams.
Refund Policy
- Refunds: The deadline for refund requests is Monday, June 8, 2026.
- Agreement: Registration is only accepted upon agreement to the family work requirements.
Weather & Meet Cancellations
Meets will not be canceled due to weather prior to 6:15 PM.
- Safety Delays: In the event of lightning or thunder, a 20-minute delay is mandatory. Total delays will not exceed one hour per meet.
- Official Completion: If weather forces a stoppage, a meet is considered “officially completed” if it has reached Event #46 (the final Individual Medley).
- Rescheduling: If a meet is rained out, you are responsible for working your assigned shift on the rescheduled date.
Home Meets
Please bring baked goods to our home meets to contribute to our bake sale. Warm ups start promptly at 5:30, doors open at 5pm. Arrive early because parking is tricky. Find your coaches first and get your athlete card. Write your last name on your child’s back, events on their arm with a sharpie. Bring chairs, blankets, drinks and a big appetite because we have the best grill in all of SSA.
Away Meets
I will send out all information and heat sheets for all away meets as soon as I receive them. Some pools allow outside food and beverage, some do not. We will let you know ahead of time.
Championships
All commitments to Championships must be done 2 weeks prior to the meet. If you know your swimmer will be available, please mark them as such.
Questions? Contact our swim coordinator at swimcoordinator@woodhavencenterville.com